NDC comm CompuFax User Manual download pdf (Page 56)

6.4.5 Help Screens

As shown on the Destination screen, you can bring up a Help screen from any of the PC Interface main

screens, simply by pressing the F1 key. From each Help screen, you can move to another screen by clicking

on a Hypertext Link (usually shown in green underscored text).

You can also get to the Table of Contents by clicking on the Contents button near the top of the Help screen

and jump from there to a topic you want to review. You can exit the Help screens by clicking on File | Exit.

6.4.6 The Lookup Screen

The Lookup Screen shows a list of entries that were saved earlier and from which you can select. You get to

this screen by clicking on the Lookup... button in the Destination screen. The top line of the list is a

temporary entry that shows the same information as the Destination screen (may be blank.) The remainder of

the list consists of entries that were saved earlier (if any.)

6.4.6.1 The Lookup File

The lookup information is stored in the lookup file CFLOOKUP.DAT. It is a plain text (ASCII) file that may

be edited with a text editor, such as Notepad. When the PC Interface software is first installed, this file does

not exist, but is created automatically the first time an entry is saved. Lookup files may also be copied between

PCs to provide a common base for looking up frequently used fax numbers.

6.4.6.2 Adding Lookup Entries

To add a Lookup entry, enter the recipient information on the Destination screen and then click on the Add

to List button, which will save the new entry to the bottom of the list. You will not see the list, however, as

you will go straight to the Coversheet Selection screen. (You can verify that the entry was saved by clicking

first on the < Back button and then Lookup... Note that the saved entry is at the bottom of the list; the top

entry is a temporary copy of the Destination screen information.) The maximum number of entries is 100.

6.4.6.3 Selecting

Scroll up or down the list as needed and select the desired entry by clicking on it, which will highlight that

entry. To deselect a highlighted entry, click on it a second time. If you click on the Next> button without

having highlighted an entry, the program will remind you to make a selection.

6.4.6.4 Broadcasting

Instead of sending a fax to a single person, you can send the same fax to several people. This called

Broadcasting. On the Lookup screen, highlight the name of each person you want to send the fax to and then

click on the Next> button or press Enter. The next screen will show a list of the people you selected. If

desired, you can go back to the Lookup screen to change your selections.

6.4.6.5 Deleting an Entry

Highlight the entry or entries you wish to delete and then click on the Delete... button. A confirmation

window will display to double check that you really want to delete the selected entries. If you answer Yes, the

entries will be deleted. However, the deletion does not take place until you get to the Coversheet Selection

screen, so if you made a mistake, you can prevent the deletion by clicking on the Cancel button, which will

abort the program.

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NDC comm CompuFax User Manual Page 56